Daily Compliance Item- 11.9.16- 16.8.2.1- Midyear Enrollees Traveling to Bowl Game

With Saturday’s win, Ocean State University (OSU) football team has qualified to participate in a bowl game. The Director of Football Operations at OSU is researching travel options for the potential bowl games they could be selected for in mid to late December.

OSU has two prospects that will be initially enrolling at OSU in January. Can OSU pay expenses for these individuals to attend the bowl game?

No. NCAA Bylaw 16.8.2.1 states that in bowl subdivision football, an institution may not provide expenses (e.g., travel, room and board, entertainment, incidental expenses, etc.) to a student-athlete who is a midyear enrollee (freshman or transfer) for participation in a postseason bowl game that occurs before or during the student-athlete’s initial term of full-time enrollment at the institution. [R] (Adopted: 4/28/05 effective 8/1/05, Revised: 12/15/06)

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 11.8.16- 16.6.1.2- Parents’ Lodging at NCAA Events

Ocean State University (OSU) men’s soccer team is participating in the second round of the NCAA tournament this weekend. A lot of parents are traveling to the game and asked if OSU can help secure rooms for them at the same discounted price that the team is receiving.

Is is permissible for OSU to secure rooms for student-athletes’ family members at a discounted price?

Yes. NCAA Bylaw 16.6.1.2 states that an institution may reserve or secure lodging at any postseason event (other than a conference event) at a reduced or special rate for the family members of a student-athlete who is a participant. It is not permissible for an institution to cover any portion of the cost of lodging, including any cost associated with reserving or securing lodging. [R] (Adopted: 10/28/99, Revised: 1/19/13 effective 8/1/13, 8/7/14)

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 10.14.16- 16.6.1.5- Snacks for Family Members

Flick is a field hockey student-athlete at Ocean State University (OSU). Flick’s birthday is this weekend, so the coaches would like to have snacks after the game on Saturday for the team and any family members that are in town for the game.
Is this permissible?

Yes. NCAA Bylaw 16.6.1.5 states that an institution may provide the family members of a student-athlete with reasonable food and drinks in conjunction with educational meetings or celebratory events (e.g., senior night) and on an occasional basis for other reasons. [R] (Adopted: 4/27/00 effective 8/1/00, Revised: 4/25/02 effective 8/1/02, 1/16/10, 1/19/13 effective 8/1/13, 8/7/14)

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Summer Daily Compliance Item- 5.26.15- 16.8.1.1- Incidental Expenses When Hosting NCAA Champ Event

PLEASE NOTE:  This week begins the summer DCI schedule, so over the next couple of months there will only be one or two items a week or when timely information presents itself.  Daily service will resume in August.  Have a great summer!!!
The Ocean State University (OSU) Baseball team is hosting an NCAA Regional this weekend.  Because the team is playing at home, are the OSU student-athletes permitted to receive the $30/day incidental expenses?
 
Yes.  NCAA Staff Interpretation- 5/22/15- Incidental Expenses At NCAA Championships, National Governing Body Championships In Emerging Sports And Postseason Bowl Games Conducted In Locale Of Participating Institution (I)-states that an institution participating in an NCAA championship or national governing body championship in an emerging sport conducted in the locale of the institution (i.e., the proximity of the competition site to the institution does not necessitate travel) may provide $30 per day to each member of the squad to cover unitemized incidental expenses during a period not to exceed the maximum number of days of per diem allowed for the involved championship as established by the applicable sport committee. In football, an institution participating in a postseason bowl game conducted in the locale of the institution may provide $30 per day to each member of the squad for a period not to exceed 10 days, beginning not earlier than the day that the institution’s football team begins official practice for the bowl game.
 
[References: NCAA Division I Bylaw 16.8.1.1 (incidental expenses at NCAA championships, National Governing Body championships in emerging sports and postseason bowl games); and an official interpretation (08/2/00, item 1) which has been archived]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 5.21.15- 16.1.4.4- Community Awards

The local Lions Club wants to recognize the Ocean State University Men’s and Women’s Tennis  Teams for their community service efforts this year.  These Orcas put in over 600 hours collectively this year to help keep the city parks clean.  Is it permissible for the Lions Club to provide the student-athletes with a small plaque?
 
Yes with conditions.  NCAA Bylaw 16.1.4.4 states that a local civic organization (e.g., Rotary Club, Touchdown Club) may provide awards to a member institution’s team(s), provided such awards are approved by the institution and are counted in the institution’s limit for institutional awards.
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 5.6.15- 15.2.8.1.2, 16.5.2- Summer Aid During Vacation Period

Several Ocean State University (OSU) track and field student-athletes have qualified for the NCAA Outdoor Championship.  Most of these student-athletes will also be enrolled in summer school while they are participating in this post-season event.  
 
If the student-athletes are receiving athletic aid to attend summer school, is OSU permitted to provide them financial assistance for participating in the NCAA championship?
 
Yes with conditions.  NCAA Staff Interpretation- 5/13/11- Summer Financial Aid and Vacation Period Expenses (I)- states that a student-athlete who is enrolled in an institution’s summer term, and is required to remain on campus for organized practice sessions (e.g., practice in preparation for an NCAA championship), may receive financial aid in accordance with the summer financial-aid legislation and vacation-period expenses, provided the student-athlete does not receive vacation-period expenses, in combination with any room and board financial aid, in excess of the full cost of room and board (as determined for financial aid purposes) during the time in which the student-athlete is required to remain on campus for practice or competition. 
 
[References: NCAA Bylaws 15.2.8.1.2 (enrolled student-athletes), 16.5.2 (vacation-period expenses) and staff interpretation (04/12/1991, Item Ref d), which has been archived]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 3.30.15- 16.02.3, 16.11.2.1- Donations to Student-Athletes’ Outside Teams

Bank Shot and Dunk are two basketball student-athletes at Ocean State University (OSU).  Both of these student-athletes are going to be playing on an outside team this summer and have to raise money for participation and travel.  Which of the following is true?
 
A.  OSU can provide the names of boosters to Bank and Dunk’s outside team administrators.
B.  OSU can provide the names of boosters to Bank and Dunk.
C.  OSU boosters can make donations and earmark them for Bank and Dunk’s expenses
D.  None of the above.
   
The answer is DNCAA Educational Column- 3/1/12- Donations to Outside Sports Clubs or Training Centers (I)- states that NCAA Division I institutions should note that it is not permissible for a member institution or a member institution’s booster club to sponsor or make a donation, directly or indirectly, to an outside sports club or training center (e.g., amateur club team, Olympic training center) that involves a student-athlete from that institution or any prospective student-athletes. Further, it is not permissible to provide the names of representatives of the institution’s athletics interests to an outside sports club or training center participants for the purpose of soliciting donations. However, it is permissible for a representative of the institution’s athletics interests to donate to an outside sports club or training center, provided the representative acts independently of the institution, the funds are distributed through channels established by the organization conducting the fundraising activity and the funds are not earmarked directly for a specific student-athlete or prospective student-athlete.
[References: NCAA Division I Bylaws 13.11.2.3.3 (institutional sponsorship of local sports clubs), 13.15.1.2 (fundraising for high school athletics program), 13.15.1.2.1 (involvement by local representatives of institution’s athletics interests), 16.02.3 (extra benefit) and 16.11.2.1 (general rule); and official interpretations (12/13/90, Item No. 4), (8/7/92, Item No. 9-a-(5)) and (5/8/95, Item No. 4)]
NCAA Official Interpretation- 5.8.95- Institution Providing List of Athletics Representatives to Student-Athletes– states that it is not permissible for an institution to provide to a student-athlete a list of its athletics representatives (i.e., boosters) for the purpose of contacting such individuals to participate in fund-raising activities related to the student-athlete’s participation on an outside organization’s competitive tour.
  [References: 16.02.3 (extra benefit), 16.12.2.1 (extra-benefit — general rule) and 16.8.1.3 (expenses for other competition) and IC 06/03/92, Item No. 3
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference