Daily Compliance Item- 1.4.17- 15.2.6.2- Outside Aid Unrelated to Athletics

Ground Ball is a softball student-athlete at Ocean State University (OSU). Ground is receiving a 50% athletic scholarship from OSU for the 2016-17 academic year. Ground also received a $2000 scholarship from an organization in her home town based on academic excellence and citizenship. Due to an administrative error, the scholarship money was just received by the OSU financial aid office this week.

Is it permissible for Ground to receive the $2000 scholarship since it was unrelated to athletic ability?

Yes with conditions. NCAA Staff Interpretation- 1/4/17- Certification of Outside Aid Unrelated to Athletics Ability (I)- states that an institution may certify that a student-athlete’s financial aid from outside sources is unrelated in any degree to athletics ability (even if the student-athlete lists athletics participation or achievements as part of his or her extracurricular activities), provided: (1) The application form does not request the applicant to list athletics participation, achievements, extracurricular activities or any other category in which athletics may be relevant (e.g., honors); and (2) The awarding agency verifies, in writing, that it does not consider athletics participation in the awarding of the aid.

[References: NCAA Division I Bylaw 15.2.6.2 (no relationship to athletics ability) and official interpretation (10/22/03, Item No. 1), which has been archived]

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 1.3.17- 15.3.4.2- Re-Awarding Aid When a Student-Athlete Voluntarily Quits

Pocket, women’s lacrosse student-athlete at Ocean State University (OSU), voluntarily quit the team at the conclusion of the fall 2016 semester. OSU has not yet begun its spring 2017 semester. Is OSU permitted to cancel Pocket’s athletic scholarship and provide it to another student-athlete on the team during the spring 2017 semester?

 
Yes. NCAA Bylaw 15.3.4.2 states that institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award if the recipient:(Revised: 1/10/92, 1/11/94, 1/10/95, 1/9/96, 12/13/05, 9/11/07, 8/7/14)
(a) Renders himself or herself ineligible for intercollegiate competition;
(b) Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement (see Bylaw 15.3.4.2.3);
(c) Engages in serious misconduct warranting substantial disciplinary penalty (see Bylaw 15.3.4.2.4); or (d) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient’s financial aid may not be awarded to another student-athlete in the academic term in which the aid was reduced or canceled. A student-athlete’s request for written permission to contact another four-year collegiate institution regarding a possible transfer does not constitute

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 12.1.16- 15.3.3.1.1- Athletic Aid for One Term

Break N. Ball is a prospective student-athlete that will be initially enrolling full-time at Ocean State University (OSU) in January 2017. The coaches want to provide Break with a 40% athletic scholarship for the spring 2017 term. Is it permissible for OSU to provide an athletic scholarship to Break for only one term?

Yes with conditions. NCAA Bylaw 15.3.3.1.1 states that an institution may award athletically related financial aid to a student-athlete for a period of less than one academic year only under the following circumstances: (Adopted: 4/27/06 effective 8/1/06, Revised: 5/9/06, 4/24/08 effective 8/1/08, 5/19/09, 1/15/11 effective 8/1/11, 8/7/14, 1/15/16 effective 8/1/16)

(a) Midyear Enrollment. A student-athlete whose first full-time attendance at the certifying institution during a particular academic year occurs at midyear (e.g., the beginning of the second semester or second or third quarter of an academic year) may receive a financial aid award for the remainder of that academic year.

(b) Final Semester/Quarter. A student-athlete may receive athletically related financial aid for less than one academic year, provided the student is in the final semester or final two quarters of his or her degree program and the institution certifies that the student is carrying (for credit) the courses necessary to complete the degree requirements.

(c) Graduated During Previous Academic Year and Will Exhaust Eligibility During the Following Fall Term. A student-athlete who graduated during the previous academic year (including summer) and will exhaust his or her athletics eligibility during the following fall term may be awarded athletically related financial aid for less than one academic year.

(d) One-Time Exception. One time during a recruited student-athlete’s enrollment at the certifying institution he or she may be awarded athletics aid for less than a full academic year, provided the student-athlete has been enrolled full time at the certifying institution for at least one regular academic term and has not previously received athletically related financial aid from the certifying institution.

(e) Nonrecruited Student-Athlete Exception. At any time during a student-athlete’s enrollment at the certifying institution, he or she may be awarded athletics aid for less than a full academic year, provided he or she has been enrolled full time at the certifying institution for at least one regular academic term and was not recruited by the certifying institution.

(f) Eligibility Exhausted/Medical Noncounter. A student-athlete who has exhausted eligibility and is exempt from counting (per Bylaw 15.5.1.5) in the institution’s financial aid limit, or a student-athlete who is exempt from counting (per Bylaw 15.5.1.2) due to an injury or illness may receive athletically related financial aid for less than one academic year. If an institution awards aid under this provision, the institutional financial aid agreement shall include specific nonathletically related conditions (e.g., academic requirements) the student-athlete must satisfy in order for the aid to be renewed for the next academic term or terms. If the student-athlete satisfies the specified conditions, the institution shall award financial aid at the same amount for the next term or terms of the academic year. If the student-athlete does not satisfy the specified conditions, he or she must be provided a hearing opportunity per Bylaw 15.3.2.3.

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 10.4.16- 15.2.6.3- Outside Financial Aid

Clay Court is a freshman tennis student-athlete at Ocean State University (OSU). Clay was selected to receive a $5000 scholarship for the 2016-17 academic year. When OSU researched the scholarship, it was determined that one of the criteria for the award is the recipient must attend OSU.

Is this a permissible source of financial aid for Clay to receive?

No. NCAA Bylaw 15.2.6.3 states that a student-athlete may receive financial aid through an established and continuing program to aid students, provided: (Adopted: 1/15/11 effective 8/1/11, Revised: 4/23/14)

(a) The recipient’s choice of institutions is not restricted by the donor of the aid;

(b) There is no direct connection between the donor and the student-athlete’s institution; and

(c) The financial aid is not provided by an outside sports team or organization that conducts a competitive sports program to an individual who is or has been a member of that team or organization.

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Summer Daily Compliance Item- 15.2.8.1.4- 6 Hour Requirement for Summer Athletic Aid

Break Point will be a freshman tennis student-athlete at Ocean State University (OSU) this fall.  Break decided to take two courses in the summer to help get a jump start on his degree requirements.  Break completed 3 hours during summer session 1 and is currently enrolled in 3 hours for summer session 2, so he meets the enrollment requirement (6 hours) in order to receive athletic aid.  Two weeks into the second summer session, Break injured his back.  The injury was severe enough that Break had to withdrawal from the class and return home to get treatment.   
Since Break did not complete the required 6 hours in the summer, does OSU have a financial aid violation?
No.  NCAA Staff Interpretation- 6/29/25- Summer Athletics Financial Aid Prior to Initial Full-Time Enrollment at the Certifying Institution (I)- indicates that the legislation which permits an institution to provide athletically related financial aid to individuals during the summer prior to initial, full-time enrollment at the certifying institution and confirmed that:
(1) An institution that offers multiple summer school sessions may award athletically related financial aid to a prospective student-athlete to attend any session prior to initial, full-time collegiate enrollment, provided the prospect satisfies the minimum academic-hours requirement during the entire summer (i.e., either during a single summer session or by combining hours from multiple summer sessions);
(2) A prospective student-athlete may satisfy the minimum academic-hours requirement by initially enrolling in six hours of academic degree credit (other than physical activity courses) during the summer, even if the prospect does not complete such hours; and(3) A prospective student-athlete who receives athletically-related financial aid during the summer prior to initial, full-time enrollment at the certifying institution may receive summer financial aid for a maximum of five summers.
[References:  NCAA Bylaw 15.2.8.1.4 (summer financial aid — prior to initial, full-time enrollment at the certifying institution — athletics aid); 2/16/00 official interpretation, Item No. 3 and 4/11/00 official interpretation, Item No. 11-(c)-3, which have been archived]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Summer Daily Compliance Item- 7.15.15- 15.02.5.5, 15.02.5.5.2- Transfer Taking Official Visit During Dead Period

Jump Ball is a men’s basketball student-athlete at Bay State College.  Jump wants to transfer to Ocean State University (OSU) this fall.  Before he commits to OSU, he would like to visit campus and meet with the coaches.  There are only 3 dates in the month of July when Jump is available to visit the campus.  All 3 dates happen to fall in a dead period.  Is it permissible for Jump to take an official visit to OSU during a dead period?
 
No.  NCAA Bylaw 13.02.5.5 states that a dead period is a period of time when it is not permissible to make in-person recruiting contacts or evaluations on or off the institution’s campus or to permit official or unofficial visits by prospective student-athletes to the institution’s campus. It remains permissible, however, for an institutional staff member to write or telephone a prospective student-athlete during a dead period.
 
Would Jump be permitted to take an official visit to OSU during a dead period after he signs his written letter of admission to the institution?
 
Yes.  NCAA Bylaw 13.02.5.5.2 states that a prospective student-athlete is no longer subject to the application of a dead period after one of the following events occurs:  
(a) The prospective student-athlete signs a National Letter of Intent (NLI) or the institution’s written offer of admission and/or financial aid; or
 
(b) The institution receives a financial deposit in response to the institution’s offer of admission.
 
NCAA Educational Column- 4/28/15- Recruiting Activities After a Prospective Student-Athlete Commits to an Institution (I)- notes, pursuant to the exception after commitment legislation, that the exception after commitment legislation, after the institution has received an individual’s financial deposit in response to its offer of admission or the individual has signed a National Letter of Intent (NLI) or the institution’s written offer of admission and/or financial aid the individual is no longer subject to the restrictions of Bylaw 13.1; however, the individual remains a prospective student-athlete for purposes of applying the remaining provisions of Bylaw 13 and other bylaws.
 
The following questions and answers are intended to assist the membership in applying NCAA Division I recruiting legislation after an individual has signed a National Letter of Intent or the institution’s written offer of admission and/or financial aid or after the institution has received his or her financial deposit in response to its offer of admission (i.e., after the individual’s commitment to the institution).
 
Football.
Question No. 1: In bowl subdivision football, may a coaching staff member have in-person contact, on or off campus, during the December or January dead period with a prospective student-athlete who has committed to the coaching staff member’s institution?
 
Answer: No. During the December or January dead period, it is not permissible to have contact with a prospective student-athlete who has committed to the institution. However, it is permissible for the institution to have contact with a prospective student-athlete who has arrived in the locale of the institution for initial full-time enrollment.
 
Question No. 2: In football, may a coaching staff member have contact with a committed prospective student-athlete while the prospective student-athlete is participating in an all-star contest?
 
Answer: No. It is not permissible for an institution to make in-person contact, on- or off-campus, with a prospective student-athlete participating in an all-star contest from the time the prospective student-athlete arrives in the locale of the contest until he returns to his home or to his educational institution.
 
Question No. 3: In bowl subdivision football, during the spring evaluation period, may the head coach visit the prospective student-athlete’s educational institution after he has committed to the coaching staff member’s institution?
 
Answer: No. It is not permissible for an institution’s head coach, or any coach who has been publicly designated to become the next head coach, to make in-person, off-campus contact with a prospective student-athlete during the April 15 through May 31 evaluation period at any location, even if the prospective student-athlete has signed the institution’s written offer of admission and/or financial aid or the institution has received the prospective student-athlete’s financial deposit in response to its offer of admission.
 
Question No. 4: May a coaching staff member have contact outside of a contact or evaluation period with a prospective student-athlete, who has committed to the coaching staff member’s institution, at the prospective student-athlete’s educational institution?
Answer: Any visit to a prospective student-athlete’s educational institution during a contact period counts as a contact for all prospective student-athletes in that sport at that educational institution.
 
All Sports.
Question No. 1: In sports other than bowl subdivision football, may a coaching staff member have in-person contact, on or off campus, during a dead period with a prospective student-athlete who has committed to the coaching staff member’s institution?
Answer: Yes. A prospective student-athlete is no longer subject to the application of the dead period legislation after he or she signs an NLI or the institution’s written offer of admission and/or financial aid, or the institution receives a financial deposit in response to the institution’s offer of admission; however, the dead period legislation still applies to all other prospective student-athletes.
 
Question No. 2: May a coaching staff member have contact outside of a contact or evaluation period (or a recruiting period in men’s basketball) with a prospective student-athlete who has committed to the coaching staff member’s institution, at the prospective student-athlete’s educational institution?
 
Answer: No. It is not permissible to have contact outside of a contact or evaluation period (or a recruiting period in men’s basketball) with a prospective student-athlete at his or her educational institution, because recruiting rules still apply to all other prospective student-athletes at the prospective student-athlete’s educational institution.
 
Question No. 3: May a coaching staff member have in-person contact, on- or off-campus, with a nonqualifier who is enrolled in his or her first year of college at a two-year institution after he or she commits to the coaching staff member’s institution?
 
Answer: Yes; however, it is not permissible to provide such a prospective student-athlete an official visit until he or she has completed an academic year at a two-year college.
 
Question No. 4: Is an institution required to obtain permission to contact a four-year college prospective student-athlete who has committed to the coach’s institution?
 
Answer: No. An institution that has received a four-year college prospective student-athlete’s signed acceptance of admission or a financial deposit in response to its offer of admission is not required to obtain written permission from another NCAA or NAIA four-year collegiate institution to make contact with the prospective student-athlete; however, the institution is required to obtain written permission from the four-year college prospective student-athlete’s previous institution to provide the student-athlete with athletically related financial assistance during the prospective student-athlete’s first year of full-time enrollment at that institution.  Further, if the four-year college student-athlete is transferring from an NCAA or NAIA member institution, the student-athlete’s previous institution must certify in writing that it has no objection to the student-athlete using the one-time transfer exception.
 
Question No. 5: Do the restrictions on telephone calls (e.g., one telephone call per week) and electronic correspondence apply to a prospective student-athlete once the individual commits to the coach’s institution?
 
Answer: No.
 
Question No. 6: Do the restrictions on the number of contacts apply to a prospective student-athlete who has committed to the coach’s institution?
 
Answer: No.
 
Question No. 7: Do the restrictions on the number of evaluations apply to a prospective student-athlete who has committed to the coach’s institution?
 
Answer: Although the institution does not use an evaluation for the prospective student-athlete who has commited to the institution, a visit (without contact) to a prospective student-athlete’s educational institution counts as an evaluation for all prospective student-athletes in that sport at that educational institution.  In addition, in team sports, the institution uses an evaluation for all prospective student-athletes participating in the practice or competition in which the committed prospective student-athlete participates. In football, an observation that occurs during a permissible contact period counts only as a contact.

Question No. 8: In sports with evaluation days (i.e., football, softball, women’s volleyball and women’s sand volleyball), does the institution use an evaluation day for observing a prospective student-athlete who has committed to the coach’s institution?

 
Answer: If the prospective student-athlete who has commited to the coach’s institution participates in a team sport that has evaluation days (e.g., football), then an evaluation day is used when the coach engages in an evaluation of the committed prospective student-athlete participating in practice or competition in the team sport.
 
For example, a committed prospective student-athlete participates in both softball and golf. The institution’s softball coach observes the committed prospective student-athlete participating in a softball tournament. In this scenario, an evaluation day is used.  However, if the institution’s softball coach observes the committed prospective student-athlete participating in golf, an evaluation day is not used.
 
Question No. 9: Do the restrictions on the number of recruiting opportunities apply to a prospective student-athlete who has committed to the coach’s institution?
 
Answer: No.
 
Question No. 10: Is a coaching staff member permitted to have contact with a prospective student-athlete who has committed to the coach’s institution after the prospective student-athlete has reported on call and before she has been released by the appropriate authority?
 
Answer: Yes. However, recruiting regulations still apply to all other prospective student-athletes participating in the practice or competition.
 
Question No. 11: In men’s basketball, women’s basketball and football, is a coaching staff member permitted to visit a prospective student-athlete’s educational institution more than once per week after the prospective student-athlete commits to the coach’s institution?
 
Answer: No. While a prospective student-athlete is no longer subject to the restrictions of Bylaw 13.1 after commitment, recruiting regulations still apply to all other prospective student-athletes at the prospective student athlete’s educational institution.
 
Question No. 12: In women’s basketball, during the July evaluation period, may a coaching staff member have communication with a prospective student-athlete who has committed to the coach’s institution?
 
Answer: Yes. During the July evaluation period in women’s basketball, a coaching staff member may have communication with a prospective student-athlete, her relatives or legal guardians, her coach or any individual associated with her as a result of her participation in basketball, provided she has committed to the coach’s institution. However, because the recruiting regulations still apply to all other prospective student-athletes, it is not permissible for a coaching staff member to have communication with a prospective student-athlete’s coach or any other individual associated with the prospective student-athlete if the individual has not committed to the coach’s institution.
 

There seems to be a lot of confusion from the coaches with this part of the legislation.  The exception for after commitment is intended to apply to the institution with which the PSA committed.  Once he/she enrolls at that institution and another institution receives permission to contact, the individual is considered a PSA again and would have to commit to the certifying institution in order for the exception to apply. 

 

The current dead period for July applies to all PSAs.

 
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Summer Daily Compliance Item- 5.29.15- 15.02.5- SAF to Cover COA Expenses

Ocean State University (OSU) administrators are finalizing the scholarship budget for next year.  They have committed to providing COA to a few of the teams, and have revised their financial aid agreements accordingly.  However, they do not have the budget to pay this increase in expenses.  OSU’s conference office, Ocean’s Eleven, has indicated it is okay per conference policy to use Student Assistant Fund (SAF) dollars to cover the COA expenses.  Is this permissible per NCAA legislation?  Do the SAF expenses covering COA have to be considered countable aid?
Yes it is permissible within NCAA legislation and yes those dollars would be considered countable aid.  The Autonomy Legislation Q&A Document (updated 5/22/15) provides further clarification on this matter.
Question #9:
Question:  If a financial aid agreement specifies that it will provide “other expenses related to attendance”, can the SAF be used to provide those expenses?
Answer: It is permissible to use SAF to provide other expenses related to attendance at the institution when those expenses are included in a financial aid agreement, provided the SAF funds used in such a manner are counted toward the student’s individual and team financial aid limits. Institutions remain responsible for ensuring that SAF funds, including those disbursed under these circumstances, are not used to provide tuition and fees, room and board or required course-related books during a regular term and are not included when reporting athletics aid for revenue distribution or other NCAA Bylaw 20 purposes. Finally, for purposes of NCAA financial aid legislation it remains permissible, subject to institutional and conference policies and procedures, to use SAF for other expenses related to attendance at the institution that are not included in the student’s financial aid agreement without affecting the student’s individual or team financial aid limits.
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference