Daily Compliance Item- 9.29.16- 11.01.5- Undergraduate Assistant Coach

Flip Turn is a swimming student-athlete at Ocean State University (OSU) that exhausted her eligibility at the conclusion of the 2015-16 academic year. Flip will graduate with a baccalaureate degree in International Finance in the spring of 2017. The OSU coaches would like her to serve as an undergraduate student coach during the 2016-17 academic year while she is completing her degree requirements.

Is it permissible for Flip to serve as an undergraduate coach?

Yes with conditions. NCAA Bylaw 11.01.5 states that a student assistant coach is any coach who is a student-athlete who has exhausted his or her eligibility in the sport or has become injured to the point that he or she is unable to practice or compete ever again, and who meets the following additional criteria: (Revised: 1/9/96, 1/12/04 effective 8/1/04, 3/10/04, 5/26/06, 8/11/09, 4/29/10 effective 8/1/10, 8/7/14, 1/15/16 effective 8/1/16)

(a) Is enrolled at the institution at which he or she most recently participated in intercollegiate athletics;

(b) Is enrolled as a full-time graduate student within his or her five-year period of eligibility (see Bylaw 12.8) or is enrolled as a full-time undergraduate student in his or her first baccalaureate degree program, except that during his or her final semester or quarter of the degree program, he or she may be enrolled in less than a full-time degree program of studies, provided he or she is carrying (for credit) the courses necessary to complete the degree requirements;

(c) Is receiving no compensation or remuneration for coaching duties from the institution other than the financial aid that could be received as a student-athlete and expenses incurred on road trips that are received by individual team members; and

(d) Is not involved in contacting and evaluating prospective student-athletes off campus or scouting opponents off campus and does not perform recruiting coordination functions (see Bylaw 11.7.2).

Jennifer M. Condaras
Deputy Commissioner, NCAA Relations & Administration
Colonial Athletic Association

The opinions expressed in the Daily Compliance Item are the author’s and the author’s alone, and are not endorsed by The COLONIAL ATHLETIC ASSOCIATION or JumpForward. The Daily Compliance Item is not a substitute for a compliance office, case specific research, or the NCAA Bylaws. Do some homework, ask around, and get it right.

Daily Compliance Item- 5.12.15- 11.01.6- Assistant Coach to a Volunteer Coach

One of the Assistant Baseball Coaches at Ocean State University (OSU) left for a coaching position at another institution back in January.  The coach moved the other Assistant Coach into a Volunteer coaching position and then hired a new Assistant Coach.  Was this restructuring permissible?
Yes as long as the iOSU in this term.   states that in sports other than football and basketball, a volunteer coach is any coach who does not receive compensation or remuneration from the institution’s athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution’s athletics program (e.g., booster club, athletics foundation association). NCAA Bylaw 11.01.6The following provisions shall apply: 
(Revised: 1/10/92 effective 8/1/92, 1/16/93, 1/11/94, 4/26/01 effective 8/1/01,4/29/04 effective 8/1/04, 1/10/05 effective 8/1/05, 5/26/06, 8/7/14)(a) The individual is prohibited from contacting and evaluating prospective student-athletes off campus or from scouting opponents off campus and may not perform recruiting coordination functions (see Bylaw 
(c) The individual may receive complimentary meals incidental to organized team activities (e.g., pre- or postgame meals, occasional meals, but not training table meals) or meals provided during a prospective student-athlete’s official visit, provided the individual dines with the prospective student-athlete. 
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 5.12.15- 11.01.6- Assistant Coach to a Volunteer Coach

One of the Assistant Baseball Coaches at Ocean State University (OSU) left for a coaching position at another institution back in January.  The coach moved the other Assistant Coach into a Volunteer coaching position and then hired a new Assistant Coach.  Was this restructuring permissible?
Yes as long as the iOSU in this term.   states that in sports other than football and basketball, a volunteer coach is any coach who does not receive compensation or remuneration from the institution’s athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution’s athletics program (e.g., booster club, athletics foundation association). NCAA Bylaw 11.01.6The following provisions shall apply: 
(Revised: 1/10/92 effective 8/1/92, 1/16/93, 1/11/94, 4/26/01 effective 8/1/01,4/29/04 effective 8/1/04, 1/10/05 effective 8/1/05, 5/26/06, 8/7/14)(a) The individual is prohibited from contacting and evaluating prospective student-athletes off campus or from scouting opponents off campus and may not perform recruiting coordination functions (see Bylaw 
(c) The individual may receive complimentary meals incidental to organized team activities (e.g., pre- or postgame meals, occasional meals, but not training table meals) or meals provided during a prospective student-athlete’s official visit, provided the individual dines with the prospective student-athlete. 
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 5.11.15- 11.1.5- Graduate Strength and Conditioning Coaches

Ocean State University would like to hire a couple of graduate assistants to serve as strength and conditioning coaches.  Do these graduate assistants have to be certified in order to work with student-athetes?
Yes with conditions.  NCAA Educational Column- 7/31/14 (updated May 8, 2015)- Proposal No. 2013-18 Athletics Personnel — Conduct of Athletics Personnel — Strength and Conditioning Coaches — Nationally Recognized Certification (I)- provides further clarification on the legislation regarding strength and conditioning coaches’ certification.
Editor’s Note: Question No. 5 of this educational column was updated March 27, 2015, and May 8, 2015, to provide additional clarification in order to avoid membership confusion.  The original posting date was kept for ease of reference and  to maintain a date link with other Q&A transitioned educational columns for proposals adopted at the same time.
This document contains questions and answers to assist the NCAA membership in its understanding of Proposal No. 2013-18 (nationally recognized certification of strength and conditioning coaches).
Question No. 1: Is a sport coach (e.g., head or assistant basketball coach) required to maintain strength and conditioning coach certification?
Answer: No.
Question No. 2: May an institution pay for the nationally accredited certification program?
Answer: Yes.
Question No. 3: Must outside fitness instructors (e.g., yoga, Pilates, zumba, crossfit, etc.) receive strength and conditioning coach certification in order to conduct their fitness programs with student-athletes?
Answer: No.
Question No. 4: May a strength and conditioning intern or graduate student conduct strength or conditioning programs for student-athletes without receiving strength and conditioning coach certification?
Answer: It is permissible for a strength and conditioning intern or graduate student who is not certified to perform the duties of a strength and conditioning coach, provided he or she is under the direct supervision of a certified strength and conditioning coach who is present during the performance of such duties.
Question No. 5: What constitutes an appropriate nationally accredited strength and conditioning certification program?
Answer: A strength and conditioning certification program that:
a*. Is accredited by a third party organization that accredits professional certification programs (e.g., the National Commission for Certifying Agencies);
b. Requires an undergraduate college degree;
c. Requires a continuing education component; and
d. Requires current CPR and AED certification.
Institutions should note that a strength and conditioning coach who conducts voluntary weight-training or conditioning activities with prospective student-athletes or enrolled student-athletes is required to maintain certification in first aid and cardiopulmonary resuscitation.
*The certification program itself must be accredited. The accreditation status of the organization is not relevant to the legislation.
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 5.4.15- 11.3.2.6, 13.12.2.3- Noninstitutional Camps

A few Ocean State University coaches will be working at noninstitutional camps this summer.  Which of the following is permissible?
A.  The coaches can promote the camp on their personal websites.
B.  The coaches can provide quotes to be included in promotional camp materials that are produced by the noninstitutional camp.
C.  The coaches can include their employment at these camps in emails to prospects.
D.  None of the above.
The answer is B.  NCAA Staff Interpretation- 5/1/15- Institutional Promotion of Noninstitutional Camps and Clinics (I)- states that a member of the institution’s coaching staff who is employed at a noninstitutional camp or clinic may only promote or endorse such a camp or clinic by permitting the camp or clinic to use his or her quotations and/or pictures in its promotional materials (e.g., camp brochure, website, social media). It is not otherwise permissible for an institution or an institution’s coaching staff member to produce and/or post noninstitutional camp or clinic promotional material (e.g., camp brochure, website, social media). In addition, it is not permissible for the institution or the institution’s coaching staff member to include information regarding a noninstitutional camp or clinic, in which the coach is employed, in general or electronic correspondence.
[References: NCAA Division I Bylaws 11.3.2.6 (quotations and pictures used to promote a camp), 11.3.2.7 (consultant for or endorsement of noninstitutional athletics events involving prospective student-athletes), 13.4.1.3 (general correspondence), 13.4.1.4, (electronic correspondence — general rule), 13.4.3.1 (recruiting advertisements), 13.12.2.3 (athletics staff members), 13.12.2.3.2 (noninstitutional, privately owned camps/clinics — bowl subdivision football), 13.12.2.3.4 (noninstitutional, privately owned camps/clinics — championships subdivision football), 13.12.2.3.5 (institutional/noninstitutional, privately owned camps/clinics — women’s volleyball) and 13.12.2.3.6 (other noninstitutional privately owned camps/clinics — sports other than basketball, football and women’s volleyball)]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 4.27.15- 11.7.1.1.1- Temporary Replacement

A women’s basketball assistant coach at Ocean State University (OSU) left last week to become a head coach at another institution.  OSU does not want to fall behind in recruiting, so the head coach would like to elevate the Director of Basketball Operations to a countable coach until they hire a replacement.  The Director of Basketball Operations has taken and passed the coaches’ exam.  Is this permissible?
 
Yes.  NCAA Staff Interpretation- Staff Interpretation- 4/26/13-  Noncountable Coaches and Noncoaching Staff Members Serving as Countable Coaches (I) – states that an institution may temporarily employ and compensate a noncountable coach (e.g., volunteer coach) or noncoaching staff member as a countable coach if the regular countable coach has left the program, provided the institution does not exceed the total number of countable coaches for the sport. Further, the noncountable coach or noncoaching staff member may return to his or her original position once a permanent countable coach is employed by the institution.
  [References: NCAA Division I Bylaws 11.01.3 (coach, graduate assistant — bowl subdivision football and women’s rowing); 11.01.5 (coach, volunteer); 11.5.1 (annual certification requirement); 11.7.1.1.1.1 (noncoaching activities); 11.7.1.1.1.1.1 (exception — noncoaching staff member with sport specific responsibilities) and official interpretation (02/19/87, Item No. 17) which has been archived]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 4.23.15- 11.01.3- Grad Assistants and Summer Access Activities

The football coaches at Ocean State University are finalizing the student-athletes’ schedules for summer activities.  The coaches would like to have the graduate assistant coaches help out with this summer schedule.  Is this permissible?
 
Yes with conditions.  NCAA Staff Interpretation- 4/25/14- Undergraduate Student Assistant Coach, Manager or Football Graduate Assistant Serving During Required Summer Athletic Activities (I) – states that , in basketball and football, an undergraduate student assistant coach or manager may fulfill coaching or managerial duties, respectively, during required summer athletic activities, provided he or she was enrolled full-time at the conclusion of the regular academic term (e.g., spring semester or quarter) immediately preceding the institution’s summer term or terms or has been accepted for enrollment as a regular full-time student for the regular academic term immediately following the summer term or terms.
 
In addition, in football, a graduate assistant coach may fulfill coaching duties during required summer athletic activities, provided he or she was enrolled in at least 50 percent of the institution’s minimum regular graduate program of studies at the conclusion of the regular academic term (e.g., spring semester or quarter) immediately preceding the institution’s summer term or terms or has been accepted for enrollment in a graduate program for the regular academic term immediately following the summer term or terms. If the football graduate assistant coach is in his or her final semester or quarter of the degree program during the regular academic term (e.g., spring semester or quarter) immediately preceding the institution’s summer term or terms, he or she may be enrolled in less than 50 percent of the institution’s minimum regular program at the conclusion of the regular academic term, provided he or she is carrying for credit the courses necessary to complete the degree requirements.
  [References: NCAA Division I Bylaws 11.01.3 (coach, graduate assistant — bowl subdivision football and women’s rowing), 11.01.4 (coach, undergraduate student assistant), 11.01.6 (manager), 13.2.3.3 (after completion of senior year), 13.2.3.3.1 (two-year college prospective student-athletes), 17.1.6.2.1.5.1 (basketball), 17.1.6.2.1.5.2 (football), 17.1.6.2.1.5.3 (exception to summer school enrollment — academic requirements – basketball and football) and a staff determination (6/27/13, Item No. a) which has been archived]
Jennifer M. Condaras 
Associate Commissioner
BIG EAST Conference

Daily Compliance Item- 3.19.15- 11.6.1, 16.47- Student-Athletes Attending NCAA Tournament Games

The Ocean State Men’s Basketball team will be participating in the NCAA tournament on Friday.  They do not play until the evening session, so a few of the student-athletes would like to go watch some of the earlier games to see the teams they could play later on in the tournament.  Is this permissible?
 
Yes.  NCAA Staff Interpretation- 3/17/14-  Institution’s Team Observing Opponent’s Competition (I) – states that  it is not permissible for an institution to pay expenses for the institution’s team to scout a future opponent as entertainment in conjunction with practice or competition. However, it is permissible for an institution’s team to observe future opponents participating in the same event at the same site, even if there are expenses associated with the observation.
  [References: NCAA Bylaws 11.6.1 (off-campus, in-person scouting prohibition); 16.7 (entertainment in conjunction with practice or competition); and staff interpretation (09/27/13, Item No. e, which has been archived)]

Daily Compliance Item- 3.16.15- 11.6.1- Scouting at NCAA First Four Games

NCAA MEN’S BASKETBALL TOURNAMENT- SCOUTING
 
Now that the tournament bracket has been set for the NCAA Men’s Basketball Tournament, here is a reminder regarding coaches scouting the four first round games being played on March 17-18 in Dayton, OH.  Bylaw 11.6.1 does  allow an institution’s coaching staff  to scout since the teams are considered potential opponents, not future opponents.
 
Per the May 31, 2013, RWG Question & Answer document, a future opponent is an opponent that appears on a team’s schedule (Q&A #1) and potential opponents in the NCAA tournament are not “future opponents” unless they appear on the institution’s schedule (Q&A #2). Since the actual opponent has not yet been determined, it is not considered scheduled. 

Daily Compliance Item- 2.4.15- 11.01.3- GA Coaches Serving at Multiple Institutions

One of Ocean State University’s (OSU) football graduate assistant coaches just completed his first year at the institution.  Beginning in the fall, he would like to also serve as a graduate assistant coach for another small, local college that OSU does not compete against.  Is this permissible?  
 
Yes.  NCAA Staff Interpretation- 2/2/15- Graduate Assistant Coach Serving at Multiple Institutions and Credit Hour Requirements for Serving Third Year (I)- states that an individual may serve as a graduate assistant coach for more than one member institution.
Further, the 24-semester or 36-quarter hour requirement to serve as a graduate assistant coach for a third year must be satisfied using only credits successfully completed during the individual’s initial two-year period while enrolled in a graduate program at the certifying institution.
[References: NCAA Division I Bylaw 11.01.3 (coach, graduate assistant – bowl subdivision football and women’s rowing.); staff interpretations 02/05/97; and 04/14/89, which has been archived]